clerks of session manual & records review

2024 Session and Congregational Meeting Minutes, and the Checklist, are due by December 31, 2024.

CLERK & SESSION DOCUMENTS & RESOURCES

2019 Manual for Clerks of Session & Session Moderators

Sample Church Manual of Operations

Annual Submission of Church Minutes due by December 31 [G3.0108(a)]:  Please remember to send in your minutes for 2023 by the end of the year, accompanied by the new Attestation Form (See next item below).  PDF format via email or electronic folder link is best.  Please do not submit attachments to the minutes, such as reports. 

Annual Clerk of Session Minutes Attestation Form (11-1-2020)

The form above has been changed to make it a bit simpler to prepare. This is the form that goes with the annual submission of minutes. If you have already used the old form, that is fine.  You do not need to re-do it.

December 2023: Notes from Clerks’ Zoom

Selected 2023 Revisions to the Book of Order

What’s New in the 12th Edition of Robert’s Rules of Order Newly Revised

Virtual & Electronic meetings resources

August 2021: Notes from Clerks’ Coffee Klatsch Zoom

Presbyterian Historical Society discussed what are important church records and more

Abstentions Where a Majority Vote is Required

Unanimous consent

Explanation of rule on email voting

Contact: Glen Ferguson, Stated Clerk

online statistical reporting links

Office of the General Assembly (OGA) Statistics entry is open to churches beginning December 3. You do not need session approval to enter your report. Also, please note that once you click on “submit” your report becomes final. Accordingly, you may wish to skip clicking on “submit” until we are closer to the February submission deadline. Your report will be preserved in the system and you will be able to make changes any time up to the deadline.

Annual Statistical Report Deadline: February 8

Dear Pastors and Clerks of Session,

Links to annual statistical reporting are now online.

If you do not know your church's PIN number just EJ Lee know and she will get it for you. ejlee@seattlepresbytery.org. REMINDER!!! You may fill the form out over time during separate sessions in the form, but only if you do not press "Submit." Once you press "Submit" the form can no longer be accessed, and only the Office of the General Assembly can help you change it. We will be unable to help you. As always, please let me know if you have any questions.

The Clerk of Session is responsible for these reports, but if someone else is completing them, please let us know.  If the Clerk does not respond, the Moderator of Session will be responsible.  Other people can help, input data, etc., but the Clerk of Session is responsible to see that it all gets done. 

All reports are linked on the Presbytery website: https://www.seattlepresbytery.org/clerk/.  

ALL REPORTS ARE DUE FEBRUARY 8
           -Annual Statistical Report (see below)
           -2023 Necrology Report (To be reported to the Presbytery.)

Reports due March 31:

 -Clergy 2024 Terms of Call. COM revised this form in 2021. Please use this version only for your Presbytery report. Any changes to terms of call must also be reported directly to the Board of Pensions. Due to matters of privacy, the Board of Pensions may not just report the information to the Presbytery.

Blessings,

Glen Ferguson
Stated Clerk

General Assembly annual Statistical Reporting

• You may want to read FAQs first.

• Annual Statistical Report - Due Feb. 8: complete online. DO NOT USE “SUBMIT.” This will allow you to make changes if needed…and your input is always live.

• Need your user name and password?  Contact EJ Lee.

  Clerks Annual Questionnaire - No longer part of annual statistics.