Job Description
Church office manager position on Bainbridge Island, offering flexible, part-time hours. Send resume to employment@rbpres.org.
Position Title: Office Administrator & Communications Manager
FT/PT: PT, 20 hours per week
Classification: Salaried/Exempt
Accountable to: Pastor/Head of Staff
Collaborates with: Staff, Elders, Deacons, & Church Members
Supervises: Custodian
Presence required on Sundays: No
Compensation: $25.00/hr.
Purpose of Position:
To provide direct administration of all office related responsibilities and to manage congregational communication.
Qualifications:
• Good at working with many people and multitasking.
• Good computer skills, especially Word, Publisher, Email, Constant Contact, and Basic Web Design.
• Strong desire to support many facets of Christian ministry.
• Good phone presence.
• Excellent time and task management skills.
First Priority Responsibilities:
1. Produce weekly worship bulletin, worship projections, courier, eNews, and update church calendar.
2. Update website.
3. Schedule room use for church and non-church events.
4. Supervise custodian and communicate room set-up needs.
5. Answer phones, greet and direct visitors.
6. Retrieve and distribute daily mail.
7. Coordinate scheduling of people for running a memorial service and production of memorial service bulletins as needed.
8. Work with Clerk, Pastor, and Treasurer to update data in church database and Constant Contact database.
9. Coordinate production of Annual Report.
10. Contact vendors e.g., fire department, pest control, alarm system, copy machine, phone, heating, email, website, etc., when issues arise.
11. Assist church members in use of office machines.
12. Monthly processing of staff credit card for Bookkeeper.
13. Order and stock office supplies, prepare and manage yearly budget to cover office expenses, and process the office bills weekly to be paid by the Bookkeeper.
14. Generate and send out special communication (emails, letters, etc.) when directed by Pastor.
15. Create and update church brochures and new member's packets as needed.
Secondary Priority Responsibilities when time allows:
1. Support Staff through production of emails, posters, flyers, copying, etc.
2. Support Session Committees through production of emails, poster, flyers, copying, etc.
Time requirements: This is a year around, part-time, position with scheduled office hours from 9:00 a.m. to 2:00 p.m. Monday through Thursday (some flexibility with actual hours and schedule).
Term: All employment at Rolling Bay Presbyterian Church is at will employment and requires acceptance of personnel policies outlined in the Staff Handbook.
Compensation: The annual salary for this position is set by Session (Church Council). Presently the church provides, paid vacation, sick leave, and other leaves based on the approved Staff Handbook.